Administrative Assistant

As an Administrative Assistant for Foster Care, you will be responsible for administrative support to ensure the efficient daily operation of the foster care office. You will be a contact for both internal and external collaterals, clients, parents and foster parents. You will report to the Program Coordinator/Assistant Director and work onsite with occasional travel for meetings or events.

Responsibilities:

• Answer phone calls, manage emails and correspondence while providing excellent customer service and relaying messages
• Help maintain electronic client and foster parent files assure accurate filing of confidential material for open and closed records
• Use EVOLV to input referral and admission information
• Help with intake paperwork and other documentation needed for client admissions and transitions
• Help with billing processes, basic accounting tasks
• Help monitor documentation accuracy and completeness for audits and reviews
• Help schedule appointments and meetings
• Order office supplies, manage inventory, and coordinate maintenance of office equipment
• Create and edit documents
• Take meeting minutes
• Collaborate with other administrative staff to address requests and queries
• Fax, copy, and scan documents

Requirements and Education:

• High school diploma or equivalent required
• 1+ years of experience in office management, experience developing internal processes and filing systems, and comfort handling confidential information required
• 1+ years of experience in Microsoft Office Suite and other relevant software applications required
• A valid NYS driver's license required

Benefits

• Health care package: medical, dental, and vision
• Tuition reimbursement
• Paid time off
• Holiday Pay
• 401 (K) plan
• Life Insurance
• Loan repayment assistance
• Free training/CEU opportunities