Project Coordinator/Contract Specialist

Johnstown, NY
 

Project Coordinator/Contract Specialist

This position is located in our main office in Johnstown NY and reports directly to our Director of Construction Administration. This position will report in a matrix to our Construction Executives.  The Project Coordinator/Contract Specialist works collaboratively with the Project Managers,  Project Teams, Field Staff, Estimators, Preconstruction Team, Subcontractors, Suppliers, and Customers to track and maintain the flow of information for a project from award to closeout. This person will be required to handle many tasks at one time efficiently and accurately. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist with coordination of subcontract drafting, review, assemble and distribution.
• Assist with preparation and distribution of purchase orders.
• Assist with coordination of prime contract agreement reviews through execution.
• Assist in the negotiations of subcontracts and purchase orders.  
• Build, develop and grow business relationships vital to the success of the company.
• Assist with various required coordination efforts including bonds, insurances, etc. for projects.
• Compile accurate data to prepare reports as needed.
• Assist with maintaining SharePoint sites for projects.
• Maintain and manage logs for purchase orders for all projects.

• Maintain and manage logs for subcontract agreements for all projects.

• Assist project teams with project deliverables.
• Interact with employees, clients, subcontractors, and vendors etc.
• Assist with project closeout process.

SKILLS, EXPERIENCE AND QUALIFICATIONS

• Associates degree in Business, Paralegal, Finance, Accounting, Engineering or related degree required, Bachelor’s degree preferred; or equivalent combination of education and experience.
• A minimum of 3 years of experience in Paralegal Field, Project Coordination or a similar assistant project management role required.
• Understanding of project contract management process of ascertaining work, executing work, and post-project procedures.
• Understanding of procurement process, business systems, financial tracking and other project management systems.
• Proficiency in Microsoft Excel and Word required.
• Excellent written, oral, presentation, communication, organizational, and computer skills.
• Strong ability to function successfully in team environment.
• Requires strong organizations skills and knowledge of industry.
• Can take direction from several individuals as well as work on a variety of projects simultaneously.
• A Valid NYS Driver’s License and reliable transportation

COMPENSATION & BENEFITS

• Salary range: $90,000 to $120,000
• Position eligible for Company Performance Bonuses
• Competitive compensation package including a bonus program
• Comprehensive Health, Rx, Vision, and Dental package
• Supplemental 401(k) with company match
• Profit sharing eligible
• Company contribution to a defined contribution retirement plan
• Company paid Supplemental Life Insurance, Short/Long-Term Disability
• Student Loan Repayment Plan or Tuition Assistance
• Training and development opportunities
• Generous Paid Time Off

The Wesson Group, LLC is an Equal Opportunity Employer.