Facilities Coordinator

Job Requisition: REQ2923
Employment Type: Full-Time
Shift: Days
Hours Per Week: 40 hours

Hiring Range: $ 17.17- $22.32

The actual compensation for this position will be determined based on experience and other factors permitted by law.

Responsibilites:

• Presents a professional, welcoming first contact to all clients, vendors, staff, etc. – by phone, in person, and email. 
• Keeps office equipment maintained  
• General Office Support Functions:
  • Provides general administrative support for meetings , conferences and speeches support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing , preparing agendas .  Prepares meeting minutes & follow-up on action items 
  • Assists leaders in preparing committee reports, including maintaining or obtaining data needed by the various committees
  • Tracks and helps manage calendars, and other duties as assigned 
  • Orders and manages supplies/tools and maintenance of storage areas  
  • Makes staff travel arrangements and expense tracking, program and stipend supplies, etc.  
  • Manages, tracks and files vendor information, insurance documentation, PO’s and invoices.
  • Organizes and coordinates projects, conferences and other events
• Identifies and implements systems to streamline and gain efficiencies in work processes
• Participates in multidisciplinary meetings, committees, and projects addressing issues related to educational initiatives, conflict resolution, cost containment issues, implementation of new services/systems, and performance measures
• Establishes and maintains various filing and records management systems 
• Reviews, proofreads, and edits documents prepared for the administrator’s or executive’s signature and as otherwise requested 

Additional Responsibilities:

This position may serve in multiple additional roles. Other duties as assigned

Minimum Qualifications Licensure / Certification / Registration:

Education, Training & Experience:

• Associates degree and/or Graduate of a trade school preferred . Two years of administrative or facility experience required. Must be proficient in Microsoft Word, Excel, PowerPoint and Outlook. Must be able to speak, read, write and follow instructions in English.