Executive Assistant II

Responsibilities:

• Prepares and coordinates emails, reports, presentations, agendas, and templates, as needed.
• Schedules and coordinates meetings, conferences, special events, appointments, and travel arrangements.
• Facilitates materials necessary for meetings, special projects, and reports.
• Attends meetings, keeps records of all proceedings and acts as custodian for all related documentation.
• Prepares and distributes subsequent correspondence as needed and follows up on action items to ensure completion.
• Prioritizes, receives, and screens visitors and telephone calls.
• Maintains assigned calendar(s). Attempts to answer all telephone calls personally by the 3rd ring. Routes calls to proper staff member, when personnel are unavailable, accurately recording and delivering messages. 

Education, Training & Experience:

• High school diploma/GED required.  Associates degree preferred. Minimum of three (3) years of experience as an Executive Assistant (Healthcare setting preferred).

Required Skills and Attributes:

• Ability to organize and establish day-to-day priorities while using critical thinking skills in all aspects of the job.
• Must be able to multitask while remaining professional, focused, composed and positive.
• Excellent customer service skills
• Displays integrity, friendliness, and compassion.
• Must be able to establish an appropriate and effective rapport with others.
• Demonstrates flexibility
• Takes initiative
• Able to work in a fast-paced environment
• Embraces new opportunities to grow both personally and professionally.
• Effective critical thinking and problem-solving skills.
• Proficient with various Microsoft Office products (Word and Excel).
• Strong organizational skills.
• Effective interpersonal skills.
• Ability to take and follow direction in a positive and appropriate manner.
• Ability to work as part of a team and independently. Must be able to demonstrate effective and appropriate written and oral communication skills. Must be able to speak, read, write, and follow instructions in English.